Thank you for your interest in applying for employment at Diamond Resorts® (“DR”). Throughout the job application and on-boarding process should you be selected for hire, you will be asked to provide certain personal information via DR’s electronic application profile. This statement (the “Privacy Statement”) seeks to inform you of how DR will use the information you submit when creating a profile, applying for a job, and/or completing on-boarding documentation at DR and the measures DR will take to protect that information.
DR is committed to safeguarding employee and applicant personal information in its possession to ensure the confidentiality of the information. Additionally, DR will only collect personal information that is required to pursue its business operations and to comply with government reporting and disclosure requirements. The personal information you provide may be used to assess your qualifications for employment, to verify information and conduct reference checks, and to communicate with you and inform you of further career opportunities. If you accept employment with DR (or an affiliated entity), the personal information collected in the course of the application process will become part of your employment record and will be used for employment purposes.
Personal information collected by DR includes employee names, addresses, telephone numbers, e-mail addresses, emergency contact information, EEO data, social security numbers, date of birth, employment eligibility data, benefits plan enrollment information, which may include dependent personal information, and school/college or certification credentials. All pre-employment inquiry information and reference checking records conducted on employees and former employee files are maintained in secure, segregated areas and are not used by the company in the course of its business operations.
Personal employee information will be considered confidential and as such will be shared only as required and with those who have a need to have access to such information. Only select employees of DR will have access to the personal information you disclose in connection with your job application. All hard copy records will be maintained in locked, secure areas with access limited to those who have a need for such access. Personal employee information used in business system applications will be safeguarded under company proprietary electronic transmission and intranet policies and security systems. Participants in company benefit plans should be aware that personal information will be shared with plan providers as required for their claims handling or record keeping needs.
If an employee becomes aware of a material breach in maintaining the confidentiality of his or her personal information, the employee should report the incident to a representative of the Human Resources Department. The Human Resources Department has the responsibility to investigate the incident and take corrective action. Please be aware that a standard of reasonableness will apply in these circumstances. While it is impossible to list each circumstance, however, some examples of the release of personal employee information that will not be considered a breach include the following:
- Release of partial employee birth dates, i.e., day and month is not considered confidential and will be shared with management who elect to recognize employees on such dates.
- Personal telephone numbers or e-mail addresses may be distributed to management in order to facilitate company work schedules or business operations.
- Employee identifier information used in salary or budget planning, review processes, and for timekeeping purposes will be shared with management and applicable departments in the corporate office (i.e. Payroll, Accounting, etc.).
- Employee’s company anniversary or service recognition information will be distributed to appropriate member of management periodically.
- Employee and dependent information may be distributed in accordance with open enrollment processes for periodic benefit plan changes or periodic benefits statement updates.
DR will handle the personal information in its possession in accordance with applicable local laws.
By selecting the “I Agree” box below, you are granting consent to the processing of the personal information contained in your job application and on-boarding documents in accordance with this Privacy Statement.